Hernando County

Agenda Item

Purchase of Information Technology Disaster Recovery Annualized Service From DSM Technology Consultants, LLC ($52,878.00)



Financial Impact

Funds are available from Technology Services FY17/18 budget line items 0011-01301-5303401 Contracted Services in the amount of $52,878.00.


This item was scheduled for November 7, 2017, but was not presented due to abruptly adjourned BOCC meeting from second bomb threat.


Signed by the County Administrator on February 17, 2017, for County Technology Services with DSM Technology Consultants, LLC, (hereinafter identified as "DMS"), the DMS agreement with the County is dated January 23, 2017, for County to obtain IT Consulting Services from DMS to develop a solution to mitigate loss of IT functionality for its core IT infrastructure during disaster situations utilizing State of Florida Contract 973-561-010-1 for Information Technology Consulting Services (Expired February 28, 2017).  The resulting action for IT Disaster Recovery is this DMS agreement (quote number DSMQ2524-04 dated January 23, 2017) for a five (5) year period.


Services performed by DMS Technology Consultants, LLC, with this DMS agreement utilized State of Florida Contract 991-268-11-1 for IT Disaster Recovery with effective dates of August 10, 2010 to August 08, 2020.  Agreement structure is for Years one (1) through five (5) predicated upon County quantities identified at time of agreement acceptance by both parties and subject to revision as the quantities are increased or decreased by the County.


On September 19, 2017, the BOCC approved County use of State of Florida Contacts until terminated, per Agenda Doc Id. No. 13520, and whereas purchases that exceed $35,000.00 will require BOCC approval.


DMS Agreement:


The County is now in Phase 4: Post Implementation, per agreement Page 7 of 16 - DMS agreement.  This phase addresses the lifecycle management of the recovery program.  The Contractor maintains a separate location, not in Hernando County, where our critical IT applications are continuously updated, allowing seamless switching to these servers during a failure.  Hernando County IT Department has since increased its number of servers resulting in cost adjustment to Year One (1), IT Disaster Services is increased by $2,751.00 from $50,127.40 to $52,878.00 (increase cost caused by increase in the number of County Servers over the number identified in DMS agreement). This increase in County Servers is to support County IT Department needs and its operational functionality.


Year one (1) annualized service is in the amount of $52,878.00.

Meeting History

Nov 14, 2017 9:00 AM Video Board of County Commissioners Regular Meeting


To approve the staff recommendation for this year and to bring it back to the Board each year.

MOVER:Nicholas W. Nicholson, Commissioner
SECONDER:Steve Champion, Vice Chairman
AYES:Wayne Dukes, Steve Champion, John Allocco, Nicholas W. Nicholson
ABSENT:Jeff Holcomb